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COVID-19 Protocols

The Texas Assessment Conference will welcome attendees, exhibitors, and staff back in-person this year. Everyone’s health and safety are our top priorities, so we ask that attendees follow local health authority requirements and guidelines in place at the time of the event. Here you will find out what we’re doing — and what you can do — to protect yourself and fellow attendees. We understand that guidelines are changing rapidly and will make every effort to keep this page updated as new information arises.

Vaccination

We strongly recommend that all attendees be fully vaccinated prior to attending. Vaccines not only help stop the spread; they have also proved incredibly effective in virtually eliminating the most serious COVID health risks for most people.

Compliance with Protocols & Guidelines

Attendees, exhibitors, and service providers must comply with all safety protocols required by the Kalahari Resort and Convention Center. Additionally, Texas Assessment Conference organizers expect everyone to comply with Centers for Disease Control and Prevention (CDC) guidelines, including the following:

    • Wear masks while in the presence of others.
    • Maintain physical distance as recommended by CDC guidelines based on your risk level.
    • Wash hands frequently and minimize touch-point contact.
    • Avoid touching your eyes, nose, and mouth.

Conference Safety Measures

Texas Assessment Conference organizers will undertake the following safety measures:

    • Public areas will be sanitized throughout the day.
    • Hand sanitizer stations will be placed throughout the convention center.
    • Personal-sized hand sanitizer will be available on-site.
    • Sanitizing wipes will be available in meeting rooms.
    • Plexiglass shields will be positioned at registration to create a barrier between staff members and attendees.
    • Health and safety signage will be strategically placed on-site as friendly reminders.

Facility Safety Measures

The Kalahari Resort and Convention Center has gone to great measures to ensure a safe experience while in the facility:

    • The staff will wear masks when working in the conference area. Sanitizer stations are located throughout the resort.
    • Express check-out process is automatic for all guests to minimize contact, and cash-free methods of payment are available and encouraged.
    • Meeting rooms will be sanitized frequently.
    • All AV equipment will be sanitized between use, including microphones, podiums, and light switches.
    • High-touch items such as pens, paper, and mints have been removed or are single use.

Guest Room Safety Protocols

    • Should guest rooms need a change of linens or towels, rooms will be equipped with large bags to exchange items outside of the door.
    • High-touch items have been removed, including tissue box covers, ice bucket, informational binder, coffee makers, newspapers, menus, and pens.
    • In-room dining menus and other collateral will be provided via text message.
    • Housekeeping team members will be required to wear gloves, and housekeeping carts will be sanitized daily.

Cancellation Policy

The cancellation deadline for the 2021 Texas Assessment Conference is Monday, October 18, 2021. After this date, there will be no refund of registration fees and no-shows will be billed in full with no refund issued; however, substitutions may be made through the online cancellation/substitution form or onsite.

If you are experiencing symptoms, have COVID-19 or think you may have been exposed, please stay home. We’ll transfer your registration to the 2022 Texas Assessment Conference.

How to Request Cancellation/Substitution >>>

Personal Accountability

By attending the Texas Assessment Conference, you acknowledge there is an inherent risk of exposure to COVID-19 in any public space where people gather. We expect all attendees to follow the CDC guidance and all posted instructions while attending the Texas Assessment Conference to ensure the health and safety of our attendees, exhibitors, staff, and service providers. In-person attendees must agree to the Texas Assessment Conference Compliance and Waiver when registering for the event.